The Freedom of Information Law (Public Officers Law Article 6) is New York State's principal statute on providing for public access to the records of government. The Records Access Officer is responsible for ensuring appropriate agency response to public requests for access to records.The Village Clerk Office is the Records Access Officer for the Village of Evans Mills. "Record" means any information kept, held, filed, produced or reproduced by, with, or for the department, in any physical form whatsoever including, but not limited to, reports, statements, examinations, memoranda, opinions, folders, files, books, manuals, pamphlets, forms, papers, designs, drawings, maps, photos, letters, microfilms, computer tapes or disks, rules, regulations or codes.
F.O.I.L Request
If you wish to access a record under the FOIL, you must make your request in writing. Please be as specific as possible in describing the records in which you are interested. Within five business days of the receipt of a written request, we will send a written acknowledgement that we received the request. Please send your inquiry via postal mail, Fax or E-mail to:
Samantha J. Fleming, Village Clerk FOIL Request P.O. Box 176 Evans Mills, NY 13637 Fax: 315-629-4753 Email: evansmillsclerk@outlook.com
There is a charge of $0.25 per page for copies of documents and/or computer printout pages
DENIAL OF ACCESS
Certain records or portions thereof are excepted from disclosure under authority of Public Officers Law Section 87.2 (a-1). These records include those which:
are specifically exempted from disclosure under state or federal statute,
if disclosed would constitute an unwarranted invasion of personal privacy,
if disclosed would impair present or imminent contract awards or collective bargaining negotiations,
are trade secrets or are submitted to the department or are derived from information obtained from a commercial enterprise and which, if disclosed, would cause substantial injury to the competitive position of the subject enterprise,
are compiled for law enforcement purposes and which if disclosed would interfere with law enforcement investigations or judicial proceedings, deprive a person of the right to a fair trial or impartial adjudication, identify a confidential source or disclose confidential information regarding a criminal investigation, or reveal criminal investigative techniques or procedures, except routine techniques and procedures,
if disclosed would endanger the life or safety of any person,
are inter-agency or intra-agency materials which are not statistical or factual tabulations or data, instructions to staff which affect the public or are final agency policies or determinations, are external audits, including audits performed by the comptroller and the federal government computer codes,
are examination questions or answers which are requested prior to the final administration of such questions.
If you've been denied access, the Records Access Officer must issue you a denial of access in writing, which will state the reason for denial and will advise you on your right to appeal. If you choose to appeal, you must file a written notice of appeal by either mail or fax to the Village Clerk within 30 DAYS.